SRM - Add To My Suppliers — Building Your Supplier List

ARIA QUICK SUMMARY

Suppliers can be added by search (by company name) or by bulk upload of an existing list.

When uploading, you can optionally invite suppliers to register on SupplierGateway — this requires their email addresses and is strongly recommended to activate for key suppliers.

Formatting guidance and upload templates are available in the SupplierGateway Knowledge Base — search 'upload template' for the current version.

Once added, a supplier appears in My Suppliers and begins appearing in assurance and health monitoring.

Suppliers without a SupplierGateway profile will show limited data until they register.

Best practice: start with your top 20 to 50 most critical suppliers, not your entire list. Build the review habit before expanding.

Two Ways to Add Suppliers

Search and add

Use the Add To My Suppliers search to find any supplier by company name. Results show company name, address, city, state, and phone. Select Add next to the correct entry to add them instantly.

Use this method for adding individual suppliers quickly — before a sourcing event, after a new contract is awarded, or when a supplier is referred to you.

Bulk upload

If you have an existing supplier list from your ERP, a spreadsheet, or a legacy system, you can upload it directly. This is the fastest way to get your full supply base into view from day one.

Upload formatting & templates

Formatting guidance and a pre-formatted upload template are available in the SupplierGateway Knowledge Base. Search for 'bulk upload template' to find the current version. Using the template ensures your data matches SupplierGateway records correctly.

Inviting Suppliers to Register

When uploading suppliers, you have the option to send them an invitation to register on SupplierGateway. This requires providing supplier email addresses as part of your upload.

Recommended: activate supplier invitations

We strongly recommend enabling the invitation option when uploading suppliers. A supplier with a completed SupplierGateway profile provides significantly richer data in SRM — including verified badges, assurance status, and onboarding readiness. The invitation is sent automatically by the platform on your behalf.

To use this feature, include a supplier contact email address in your upload file. The platform will send a branded invitation to each supplier prompting them to register or claim their profile.

After Adding a Supplier

Once added, SRM begins tracking the supplier. Their Relationship Health, Access, and Assurance status will populate as data becomes available. Suppliers who have not yet registered will show limited data until they complete their profile.

BEST PRACTICE — BUILDING YOUR INITIAL SUPPLIER LIST

• Prioritise by spend and criticality — start with your top suppliers by annual spend, then add single-source and hard-to-replace suppliers regardless of spend level.
• Include suppliers that represent concentration risk — if losing one supplier would disrupt operations, they belong in SRM immediately.
• Review your supplier list quarterly and remove suppliers you no longer actively use. An accurate list is more useful than a comprehensive one.
• If you have more than 500 suppliers, consider segmenting them into tiers before uploading — this makes it easier to apply differentiated monitoring intensity from day one.

SupplierGateway SRM User Success Knowledge Base. For guidance purposes. Regulatory content should be validated with qualified advisors.