Supplier Status: Current Supplier Report

The Current Supplier Report provides a comprehensive list of all supplier records uploaded to your SupplierGateway portal. It includes supplier identification, company information, contact details, registration status, supplier status, and spend information, making it a valuable tool for monitoring supplier activity and registration progress.

This article explains how to generate the Current Supplier Report and describes the key data fields included in the report.

Navigation

1. Navigate to Supplier Management > Supplier Status.

Actions

1. Review the total number of current supplier records displayed.
2. Select Click here to request a new report.
3. Wait while the report status displays In Progress.
4. When processing is complete, the Generated On date updates and an email notification is sent.
5. Select the Download icon to export the report as a Comma-Separated Values (CSV) file.   

Things to note in the output of this report:

SGID + SGWID are internal SupplierGateway IDs assigned to the supplier records & only significant to SupplierGateway.

Registered in SG Network: This column shows whether the supplier is registered in the Supplier Gateway Network.

SG Registration Date: This column would display the date the supplier completed their registration in the SupplierGateway network. If the field is blank, this means they are not registered in our network.

Last Activity: This column records the last time there was any activity on the supplier's profile within the SupplierGateway system. 'No Activity' means they are not registered in our network.

Supplier Status: This column shows the supplier's current status in your system. "Active" means their data is in use; other statuses may include Terminated, Offboarded, or Suspended.

Registered in this Portal: This column tells you whether the supplier has started/completed the registration process in your specific portal.

Registration Started: This column displays a registration start date.

Registration Status: This provides more detail on the state of the registration process. "New" indicates a pending registration and "Pre-Qualified" indicates a completed registration. 

Registration Completed: This column displays the specific date on which the supplier finalized their registration.

Required to report Tier 2: This columns indicates which suppliers have been set up as required to report tier 2 and will display a Yes.

Spend information will be present if applicable

How to Use This Information:

This report provides a deeper look into the supplier information gathered, from initial registration to ongoing financial activity. You can use this data to:

Monitor Registration Progress: Identify suppliers that have started but not completed their registration, and follow up with them.
Review Financial Relationships: Understand your spending with each supplier over different timeframes (12 vs. 18 months).
Audit Supplier Data: Verify the completeness and timeliness of the information you have on file, such as registration dates.

Results

The Current Supplier Report provides a complete view of your supplier population, helping you monitor supplier registration, validate supplier data, and manage supplier relationships more effectively.