Supplier Status: Current Supplier Report

The Total Current Supplier Report offers a comprehensive list of all current suppliers uploaded into your system. It includes supplier numbers, company details, contact information, registration status, and more.

This report is commonly used to quickly review your current supplier data, confirm that contact records are present and current, and review registration details to see which suppliers are registered in your portal.

1. Navigate to Supplier Management menu > Select Supplier Status

   2. Displayed will be the number of total current supplier records that have been uploaded into your portal. To ensure you're viewing the most up-to-date information, it's important to request a new report. Simply click the provided link labeled "Click here to request a new report." The page will then update to show an "In Progress" status. Once the report is ready, the "Generated On" date will refresh to reflect the current date and you will be alerted via email that your report is ready to download. At that point, click the download icon to export the report as a CSV file.

Things to note in the output of this report:

SGID + SGWID are internal SupplierGateway IDs assigned to the supplier records & only significant to SupplierGateway.

Registered in SG Network: This column shows whether the supplier is registered in the Supplier Gateway Network.

SG Registration Date: This column would display the date the supplier completed their registration in the SupplierGateway network. If the field is blank, this means they are not registered in our network.

Last Activity: This column records the last time there was any activity on the supplier's profile within the SupplierGateway system. 'No Activity' means they are not registered in our network.

Supplier Status: This column shows the supplier's current status in your system. "Active" means their data is in use; other statuses may include Terminated, Offboarded, or Suspended.

Registered in this Portal: This column tells you whether the supplier has started/completed the registration process in your specific portal.

Registration Started: This column displays a registration start date.

Registration Status: This provides more detail on the state of the registration process. "New" indicates a pending registration and "Pre-Qualified" indicates a completed registration. 

Registration Completed: This column displays the specific date on which the supplier finalized their registration.

Required to report Tier 2: This columns indicates which suppliers have been set up as required to report tier 2 and will display a Yes.

Spend information will be present if applicable

How to Use This Information:
This report provides a deeper look into the supplier information gathered, from initial registration to ongoing financial activity. You can use this data to:

Monitor Registration Progress: Identify suppliers that have started but not completed their registration, and follow up with them.
Review Financial Relationships: Understand your spending with each supplier over different timeframes (12 vs. 18 months).
Audit Supplier Data: Verify the completeness and timeliness of the information you have on file, such as registration dates.