Understanding Requisitions and Approvals
Overview
Requisitions and approvals are the entry point to the Procure-to-Pay lifecycle. They ensure that requests for goods and services are reviewed, authorized, and aligned with organizational policies before any purchasing activity occurs.
This article explains what requisitions and approvals are, how they are represented within SupplierGateway, and how internal users access requisition- and approval-related information in the platform.
What Are Requisitions
A requisition is a formal request initiated by an internal user to obtain goods or services from a supplier. Requisitions define what is being requested, from whom, and for what purpose.
Requisitions typically include:
Requested goods or services
Supplier or supplier category
Estimated cost
Business justification
Requisitions help standardize purchasing requests and provide visibility before commitments are made.
What Are Approvals
Approvals are the authorization steps required before a requisition can move forward. Approval workflows ensure that requests comply with budget, policy, and organizational controls.
Approvals may involve:
One or more reviewers
Role-based or threshold-based approval rules
Sequential or parallel review steps
Only approved requisitions proceed to purchasing activities.
How Requisitions and Approvals Are Represented in SupplierGateway
SupplierGateway supports requisitions and approvals by providing supplier readiness, visibility, and supplier-facing context. Core requisition creation and approval execution typically occur in external procurement or ERP systems.
Within SupplierGateway, requisitions and approvals are supported by:
Accurate supplier records and status
Supplier readiness indicators
Visibility into supplier participation where applicable
SupplierGateway complements, but does not replace, enterprise procurement systems.
How to Access Requisition-Related Information in SupplierGateway
Internal users access requisition- and approval-related functionality through the Procure-to-Pay application.
Access Procure-to-Pay Tools
Directional Guidance
Open the Procure-to-Pay app from the main menu
Outcome:
Procure-to-Pay–related views and tools are displayed based on your role and permissions, including access to requisition- and approval-related information where applicable.
Role of Supplier Status in Requisitions and Approvals
Supplier readiness directly impacts requisitions and approvals.
Before a requisition can move forward:
The supplier must exist in SupplierGateway
The supplier should have a valid status
Required registration steps must be completed
SupplierGateway ensures supplier data is accurate so requisitions are not delayed later in the process.
Responsibilities Across Requisitions and Approvals
Requisition and approval responsibilities are shared:
Requesters initiate requisitions and provide justification
Approvers review and authorize requests
Procurement and finance systems enforce policy and budget controls
SupplierGateway ensures supplier readiness and data accuracy
Clear role alignment reduces delays and rework.
What SupplierGateway Does Not Do for Requisitions and Approvals
SupplierGateway does not:
Replace enterprise requisition systems
Execute approval workflows
Control budget or spending authority
Commit funds or issue purchase orders
Its role is to support supplier enablement and visibility within the broader Procure-to-Pay process.
Summary
Requisitions and approvals establish control and visibility at the start of the Procure-to-Pay lifecycle. SupplierGateway supports this process by ensuring suppliers are properly onboarded, active, and ready for engagement, while core requisition and approval execution occurs in enterprise procurement systems.
Understanding how requisitions and approvals relate to SupplierGateway helps internal users prevent delays and ensure smooth progression through the purchasing process.
Metadata
Domain: Procure-to-Pay
Article Type: Concept
Audience: Administrators, internal enterprise users, procurement stakeholders
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