Create a Requisition

Overview

Creating a requisition is the first operational step in the Procure-to-Pay lifecycle. A requisition formally requests approval to purchase goods or services from a supplier and ensures the request aligns with organizational policies and budget controls.

This article explains how requisitions are created in relation to SupplierGateway, what role SupplierGateway plays in the process, and how internal users ensure suppliers are ready before a requisition is submitted.

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How Requisitions Are Created in Relation to SupplierGateway

Requisitions are not created directly in SupplierGateway. They are created in the organization’s enterprise procurement or ERP system. SupplierGateway supports the requisition process by ensuring that supplier records are established, active, and ready for engagement before a requisition is submitted.

SupplierGateway acts as a supplier readiness and enablement checkpoint, reducing delays later in the Procure-to-Pay process.

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Prepare to Create a Requisition

Before creating a requisition, internal users should confirm that the supplier exists and is active in SupplierGateway.

Directional Guidance

• Open the Supplier Management app from the main menu

• Navigate to Supplier Status

• Locate the supplier associated with the planned requisition

Outcome:
You can confirm that the supplier exists in the platform and review their current status.

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Confirm Supplier Readiness

From the Supplier Status view, users verify that the supplier:

• Has completed required registration steps

• Is in an active status

• Does not have outstanding issues that would block engagement

Outcome:
The supplier is confirmed as ready for use in a requisition.

If the supplier is not ready, follow supplier management processes before proceeding.

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Create the Requisition in the Enterprise System

Once supplier readiness is confirmed, the requisition is created in the organization’s procurement or ERP system.

At a high level, this typically includes:

• Selecting the supplier

• Defining the goods or services requested

• Entering quantities and estimated costs

• Providing a business justification

Approval routing is applied according to enterprise rules.

Outcome:
The requisition is submitted for approval in the enterprise system.

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How SupplierGateway Supports the Requisition Process

Although requisitions are created externally, SupplierGateway supports the process by:

• Providing authoritative supplier identity and status

• Preventing requisitions from being created for inactive or unregistered suppliers

• Reducing downstream issues during purchase order and invoicing stages

SupplierGateway data is often referenced or integrated into enterprise systems during requisition creation.

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Key Terms

Requisition
A formal request to purchase goods or services that must be approved before purchasing can proceed.

Supplier Status
An indicator in SupplierGateway that reflects whether a supplier is active and ready for engagement.

Supplier Management Application
The area of SupplierGateway where internal users review supplier records and supplier readiness.

Enterprise Procurement System
The external system where requisitions and approvals are created and managed.

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Summary

Creating a requisition begins with confirming supplier readiness in SupplierGateway and then submitting the requisition in the organization’s enterprise procurement system. SupplierGateway does not create requisitions directly but plays a critical role by ensuring suppliers are properly onboarded and active, helping prevent delays and issues later in the Procure-to-Pay lifecycle.

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Metadata

Domain: Procure-to-Pay
Article Type: Procedure
Audience: Administrators, internal enterprise users, procurement stakeholders