Process Supplier Payments

Overview

Processing Supplier Payments in SupplierGATEWAY ensures that approved invoices are paid accurately and on time in accordance with contractual terms and internal financial controls. The payment process provides visibility into payment status, supports reconciliation, and maintains a complete audit trail for compliance and reporting.

This article explains how internal users process supplier payments within SupplierGATEWAY, including where payment activities are accessed, how payments are reviewed, and how payment status is updated.

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Prerequisites

Before processing supplier payments, the following conditions must be met:

• The user has access to the Invoicing, Payments, or Accounts Payable application.

• The user has permission to process or manage supplier payments.

• Invoices have been approved and are eligible for payment.

• Payment terms and supplier payment details are on file.

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Access the Payment Processing Function

1. Log in to SupplierGATEWAY.

2. From the main menu, select the Payments or Accounts Payable application.

3. Navigate to Supplier Payments or Payment Processing.

The system displays invoices ready for payment.

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Review Invoices for Payment

Step 1: Identify Payable Invoices

1. Review the list of approved invoices.

2. Filter or sort invoices by:

   • Supplier

   • Due date

   • Payment status

   • Invoice amount

3. Select one or more invoices to process.

Invoices selected must have an Approved status.

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Step 2: Verify Payment Details

1. Review supplier payment information.

2. Confirm payment method, such as:

   • Electronic payment

   • Check

   • Other configured methods

3. Verify payment amounts and due dates.

Any discrepancies must be resolved before proceeding.

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Process the Payment

Step 1: Initiate Payment

1. Select Process Payment, Initiate Payment, or Pay Selected.

2. Confirm the selected invoices and payment totals.

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Step 2: Complete Payment Processing

1. Follow on-screen instructions to complete the payment.

2. Confirm payment submission.

The system updates payment status for each invoice.

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Track Payment Status

After processing, users can:

• View payment status updates.

• Confirm payment dates and references.

• Access payment history for suppliers.

Statuses may include Scheduled, In Process, Paid, or Failed.

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Outcome

Once supplier payments are processed:

• Suppliers are paid according to agreed terms.

• Payment records are stored for audit and reporting.

• Invoices are marked as paid in the system.

• Financial reconciliation and reporting are supported.

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Related Articles

• Submit an Invoice

• Review and Resolve Invoice Exceptions

• Create a Purchase Order

• Manage Supplier Records